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What information do you require before you approve an invoice for payment?

Avatar 37a3bd7bc7328f0ead2c0f6f635dddf60615e676e6b4ddf964144012e529de45 kiran asked almost 3 years ago

Hi Can I know, What information do you require before you approve an invoice for payment?

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7 Answers
Avatar 37a3bd7bc7328f0ead2c0f6f635dddf60615e676e6b4ddf964144012e529de45 acharya answered over 2 years ago

Making sure the invoices you pay are accurate is essential to keeping your company's budget in order. Otherwise, you could find yourself overpaying for supplies and services -- or even paying for things you never received.

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Avatar 37a3bd7bc7328f0ead2c0f6f635dddf60615e676e6b4ddf964144012e529de45 veeru answered almost 3 years ago

Making sure the invoices you pay are accurate is essential to keeping your company's budget in order. Otherwise, you could find yourself overpaying for supplies and services -- or even paying for things you never received. Having a standard procedure for approving invoices helps you avoid these costly mistakes. Having a streamlined process also lets you pay vendors and contractors faster, fostering goodwill and better business relationships. Check Vendor Information Examine the supplier or contractor information to ensure that the information you have is accurate. This includes the vendor's name and address, as well as any account number or other number that identifies the payee. Inaccuracies in any of these areas can cause you to pay the wrong vendor or send payment to an incorrect address.

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Avatar 37a3bd7bc7328f0ead2c0f6f635dddf60615e676e6b4ddf964144012e529de45 veeru answered almost 3 years ago

Use purchase orders, receipts, contractor time sheets and other forms of documentation to confirm that the amounts on the invoice match your records. This includes verifying quantities and checking to make sure the prices for products or services are consistent with the agreed upon amounts. Double-check the math to ensure accuracy.

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Avatar 37a3bd7bc7328f0ead2c0f6f635dddf60615e676e6b4ddf964144012e529de45 CA Sandeep Bohra answered almost 3 years ago

> What information do you require before you approve an invoice for > payment? **--Check Vendor Information** Examine the supplier or contractor information to ensure that the information you have is accurate. This includes the vendor's name and address, as well as any account number or other number that identifies the payee. Inaccuracies in any of these areas can cause you to pay the wrong vendor or send payment to an incorrect address. **Make Sure the Invoice is Unpaid** Make note of the invoice date and number and check your accounts payable or other financial records to confirm that the invoice has not yet been paid. Check individual entries on the invoice to determine if any of the charges have been paid already. **Verify the Invoice with Documentation** Use purchase orders, receipts, contractor time sheets and other forms of documentation to confirm that the amounts on the invoice match your records. This includes verifying quantities and checking to make sure the prices for products or services are consistent with the agreed upon amounts. Double-check the math to ensure accuracy. **Clarify Descriepancies** Consult with managers and other employees to resolve any discrepancies you come across. If you can't figure things out on your end, contact the supplier or contractor to get things sorted out.

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Avatar 37a3bd7bc7328f0ead2c0f6f635dddf60615e676e6b4ddf964144012e529de45 lochan answered almost 3 years ago

Check Vendor Information Examine the supplier or contractor information to ensure that the information you have is accurate. This includes the vendor's name and address, as well as any account number or other number that identifies the payee. Inaccuracies in any of these areas can cause you to pay the wrong vendor or send payment to an incorrect address. Make Sure the Invoice is Unpaid Make note of the invoice date and number and check your accounts payable or other financial records to confirm that the invoice has not yet been paid. Check individual entries on the invoice to determine if any of the charges have been paid already. Verify the Invoice with Documentation Use purchase orders, receipts, contractor time sheets and other forms of documentation to confirm that the amounts on the invoice match your records. This includes verifying quantities and checking to make sure the prices for products or services are consistent with the agreed upon amounts. Double-check the math to ensure accuracy. Clarify Descriepancies Consult with managers and other employees to resolve any discrepancies you come across. If you can't figure things out on your end, contact the supplier or contractor to get things sorted out. Thanks

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Avatar 37a3bd7bc7328f0ead2c0f6f635dddf60615e676e6b4ddf964144012e529de45 veeru answered almost 3 years ago

Making sure the invoices you pay are accurate is essential to keeping your company's budget in order. Otherwise, you could find yourself overpaying for supplies and services -- or even paying for things you never received. Having a standard procedure for approving invoices helps you avoid these costly mistakes. Having a streamlined process also lets you pay vendors and contractors faster, fostering goodwill and better business relationships.

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Open uri20170510 32134 s5bvk0?1494421637 ARJUN PRATAP SINGH answered almost 3 years ago

Dear Friend, as far as your query is concerned that What information do you require before you approve an invoice for payment? Let me informed that Making sure the invoices you pay are accurate is essential to keeping your company's budget in order. Otherwise, you could find yourself overpaying for supplies and services -- or even paying for things you never received. Having a standard procedure for approving invoices helps you avoid these costly mistakes. Having a streamlined process also lets you pay vendors and contractors faster, fostering goodwill and better business relationships. Check Vendor Information Examine the supplier or contractor information to ensure that the information you have is accurate. This includes the vendor's name and address, as well as any account number or other number that identifies the payee. Inaccuracies in any of these areas can cause you to pay the wrong vendor or send payment to an incorrect address. Make Sure the Invoice is Unpaid Make note of the invoice date and number and check your accounts payable or other financial records to confirm that the invoice has not yet been paid. Check individual entries on the invoice to determine if any of the charges have been paid already. Verify the Invoice with Documentation Use purchase orders, receipts, contractor time sheets and other forms of documentation to confirm that the amounts on the invoice match your records. This includes verifying quantities and checking to make sure the prices for products or services are consistent with the agreed upon amounts. Double-check the math to ensure accuracy. Clarify Descriepancies Consult with managers and other employees to resolve any discrepancies you come across. If you can't figure things out on your end, contact the supplier or contractor to get things sorted out. Hope answer was helpful to you Regards, Arjun Pratap Singh

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