Registered Office of a Company
A registered office is the official address of an incorporated company, association or any other legal entity. Registered office of a company is the place to which all official communications relating to the company is sent. Apart from a registered office, a company can have a factory, branch office, administrative office etc. However, only the registered office of a company needs to be registered with the Ministry of Company Affairs.
The state in which the registered office of a company is situated will determine the Registrar of Company to whom the application for the company registration must be made.
The provisions relating to registered office of a company are as follows –
According to Section 12 of the Companies Act, 2013, a company shall, on and from the fifteenth day of its incorporation and at all times thereafter, have a registered office capable of receiving and acknowledging all communications and notices as may be addressed to it.
The company shall furnish to the Registrar verification of its registered office within a period of thirty days of its incorporation in Form No. INC 22 along with fee and any of the following documents –
(a) The registered document of the title of the premises of the registered office in the name of the company; or
(b) The notarized copy of lease or rent agreement in the name of the company along with a copy of rent paid receipt not older than one month;
(c) The authorization from the owner or authorized occupant of the premises along with proof of ownership or occupancy authorization, to use the premises by the company as its registered office; and
(d) The proof of evidence of any utility service like telephone, gas, electricity, etc. depicting the address of the premises in the name of the owner or document, as the case may be, which is not older than two months.
Every company shall –
(a) paint or affix its name, and the address of its registered office, and keep the same painted or affixed, on the outside of every office or place in which its business is carried on, in a conspicuous position, in legible letters, and if the characters employed thereof are not those of the language or of one of the languages in general use in that locality, also in the characters of that language or of one of those languages;
(b) have its name engraved in legible characters on its seal, if any;
(c) get its name, address of its registered office and the Corporate Identity Number along with telephone number, fax number, if any, e-mail and website addresses, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications; and
(d) have its name printed on hundies, promissory notes, bills of exchange and such other documents as may be prescribed:
Where a company has changed its name or names during the last two years, it shall paint or affix or print, as the case may be, along with its name, the former name or names so changed during the last two years.
Registered Office of a Company
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