Register of Renewed and Duplicate Share Certificates

A certificate, issued under the common seal, if any, of the company or signed by two directors or by a director and the Company Secretary, wherever the company has appointed a Company Secretary, specifying the shares held by any person, shall be prima facie evidence of the title of the person to such shares.

A duplicate certificate of shares may be issued, if such certificate –

(a) is proved to have been lost or destroyed; or

(b) has been defaced, mutilated or torn and is surrendered to the company.

Form and Details of Register of Renewed and Duplicate Share Certificates

Particulars of every share certificate:

issued either in exchange for those which are sub-divided or consolidated or in replacement of those which are defaced, mutilated, torn or old, decrepit, worn out, or where the cages on the reverse for recording transfers have been duly utilized
in lieu of those that are lost or destroyed

shall be entered forthwith in a Register of Renewed and Duplicate Share Certificates maintained in Form No SH.2 indicating against the name(s) of the person(s) to whom the certificate is issued, the number and date of issue of the share certificate in lieu of which the new certificate is issued, and the necessary changes indicated in the Register of Members by suitable cross-references in the “Remarks” column.

Other Requirements of the Register of Renewed and Duplicate Share Certificates

While maintaining the said register, following points shall be kept in mind –

1. The register shall be preserved permanently and shall be kept in the custody of the company secretary of the company or any other person authorized by the Board for the purpose.

2. All entries made in the Register of Renewed and Duplicate Share Certificates shall be authenticated by the company secretary or such other person as may be authorized by the Board for the purposes of sealing and signing the share certificate.

Place of Keeping the Register of Renewed and Duplicate Share Certificates

Such register shall be kept at the registered office of the company or at such other place where the Register of Members is kept. No inspection of the Register is allowed.

Maintenance in Electronic Form

Every listed company or a company having not less than 1000 shareholders, debenture holders and other security holders, shall maintain its records, as required to be maintained under the Act or rules made there under, in electronic form.

Penalty

Event: Default in maintaining the Register of Renewed and Duplicate Share Certificates

Who shall be penalized?

Company and every Director in default

Quantum of penalty:

Maximum fine : Rs. 10000/-

Continuing penalty

Maximum fine : Rs. 1000/- for each day during which the default continues