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Public Authorities under RTI Act, 2005

Public Authorities under RTI Act, 2005


Right to information Act, 2005 is an act to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, the constitution of a Central Information Commission and State Information Commissions and for matters connected therewith or incidental thereto.

Right to Information

As per Section 3 of the RTI Act, 2005, subject to the provisions of this Act, all citizens shall have the right to information.

Definition of Public Authorities

According to Section 2(h) of the RTI Act, 2005,

“public authority” means any authority or body or institution of self-Government established or constituted—

(a)  by or under the Constitution;

(b)  by any other law made by Parliament;

(c)  by any other law made by State Legislature;

(d)  by notification issued or order made by the appropriate Government, and includes any—

(i)  body owned, controlled or substantially financed;

(ii)  non-Government organisation substantially financed, directly or indirectly by funds provided by the appropriate Government;

Obligations of public authorities

Section 4 of the Right to Information Act, 2005 contains the obligations of public authorities.

Every public authority shall—

(a)  maintain all its records –

(i) duly catalogued and indexed in a manner and the form which facilitates the right to information under this Act and

(ii) ensure that all records that are appropriate to be computerized are, within a reasonable time and subject to availability of resources, computerized and connected through a network all over the country on different systems so that access to such records is facilitated;

(b)  publish within one hundred and twenty days from the enactment of this Act,—

(i)  the particulars of its organization, functions and duties;

(ii)  the powers and duties of its officers and employees;

(iii)  the procedure followed in the decision making process, including channels of supervision and accountability;

(iv)  the norms set by it for the discharge of its functions;

(v)  the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

(vi)  a statement of the categories of documents that are held by it or under its control;

(vii)  the particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof;

(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

(ix)  a directory of its officers and employees;

(x)  the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

(xi)  the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

(xiii) particulars of recipients of concessions, permits or authorizations granted by it;

(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;

(xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

(xvi) the names, designations and other particulars of the Public Information Officers;

(xvii) such other information as may be prescribed,

and thereafter update these publications every year;

(c)  publish all relevant facts while formulating important policies or announcing the decisions which affect public;

(d)  provide reasons for its administrative or quasi-judicial decisions to affected persons.

Other duties of Public Authority

(a) It shall be a constant endeavour of every public authority to take steps in accordance with the requirements of clause (b) of sub-section (1) of Section 4 to provide as much information suo motu to the public at regular intervals through various means of communica­tions, including internet, so that the public have minimum resort to the use of this Act to obtain information.

(b) For the purposes of Section 4(1), every information shall be disseminated widely and in such form and manner which is easily accessible to the public.

(c) All materials shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible, to the extent possible in electronic format with the Central Public Information Officer or State Public Information Officer, as the case may be, available free or at such cost of the medium or the print cost price as may be prescribed.

For the purposes of Section 4 of the Act, “disseminated” means making known or communicated the information to the public through notice boards, newspapers, public announce­ments, media broadcasts, the internet or any other means, includ­ing inspection of offices of any public authority.

Public Authorities under RTI Act, 2005



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