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Note Making Format CA Foundation notes

Note Making Format – CA Foundation, CPT notes, PDF

This article is about Note Making Format- BUSINESS CORRESPONDENCE AND REPORTING for CA foundation CPT students. we also provide PDF file at the end.

note making format

note making format

What we will study in this chapter:

Self Study Questions

Q.1: Distinguish between Note taking and Note Making.


1. Notes are taken when we listen to a speaker/speech/talk.We make notes when we read a text/lesson printed materials.
2. It is reproducing same ideas as that of speaker.It is written in ones own language and using own thoughts.
3. It has short-term utility.It has a long-term utility.
4. Prepared using the words and phrases used by the speaker.Prepared using own words, symbols and abbreviations.
5. It is easier as compared to note making.It is a complex activity which combines several skills.
6. It proceeds note-making.It follows note-taking.

Q.2: What do you understand by “Note Making”? Discuss its various aspects.


Notes are short written records of facts to aid the memory. Notes are usually taken to record a speech or dictation while listening to it or after reading a book, magazine or article. They are referred back whenever needed and may be reproduced in the desired way.

Necessity of Note Making:

Since knowledge is vast, but our memory is limited, we cannot remember all the information all the time.

Hence, with the help of notes we can recall th entire information. Hence, note making serves three useful functions:

(i) Keep lot of information ready for quick reference.

(ii) Helps us reconstruct what was written or said and thus speeders the thought process.

(iii) Comes in handy while delivering a speech.

Characteristics of good notes:

  1. Short and Compact
  2. Complete Information
  3. Logical
  4. Understandable.

Mechanics of note-making:

Certain standard practices are followed while making notes. These may be listed as follows:

(a) Heading and Sub-heading

(b) Abbreviation and Symbols

(c) Note-form

(d) Numbering and Identification.

Q.3: What do you understand by “note taking”?


Note-taking is the practice of recording information captured from another source. By taking notes, the writer records the essence of information, freeing their mind from having to recall everything. Notes are commonly drawn from a transient source, such as an oral discussion at a meeting, or a lecture, in which case the notes may be the only record of the event. Note taking is a form of self-discipline.

Q.4: Give a format of note-making.









13.2 E-MAIL













Q.5: What is mind mapping?


A mind map is an easy way to brainstorm thought organically without worrying about order and structure. It allows you to visually structure your ideas to help with analysis and recall. It is a kind of a content management system.

It is a graphical way to represent ideas and concepts. Its power lies in its simplicity.

Past Year Questions and Answers Practical Questions

2018 – May [7] (b) Read the passage:

(i) Make Notes, using headings, sub headings, and abbreviations

whenever necessary.                                                                                                 (3 marks)

(ii) Write Summary.

(I) Anything printed and bound in a book size can be called a book, but the equality or mind distinguishes the value of it.

What is a book? This is how Anatole France describes it”: A series of little printed signs essentially only that. It is for the reader to supply himself the forms and colors and sentiments to which these signs correspond. It will depend on him whether the book be dull or brilliant, hot with passion or cold as ice. Or if you prefer to put it otherwise each word in a book is a magic finger that sets a fibre of our brain vibrating like a hard string and so evokes a note from the sounding board of our soul. No matter how skillful, how inspired the artist’s hand, the sound it makes depends on the quality of the strings within ourselves”.

Until recently books were the preserve of a small section – the urban upper classes. Some, even today, make it a point to call themselves intellectuals. It would be a pity if books were meant only for intellectuals and not for housewives, farmers, factory workers, artisans and, so on.

in India there are first generation learners, whose parents might have been illiterate. This poses special challenges to our authors and to those who are entrusted with the task of disseminating knowledge. We need much more research in the use of language and the development of techniques by which knowledge can be transferred to these people without transmission loss. Publishers should initiate campaigns to persuade people that a good book makes a beautiful present and that reading a good book can be the most relaxing as well as absorbing of pastimes. We should aim at books of quality no less than at quantitative expansion in production and sale. Unless one is constantly exposed to the best, one cannot develop a taste for the good. (2 marks)


(i) 1. What is a book:

1.1. A series of little printed signs.

1.2. It will depend on the reader weather the book be dull or brilliant.

1.3. It makes depends on the quality of the strings.

  1. Books for different streams:

2.1. Small section- the urban upper

2.2. Books are for intellectuals, housewives, formers, so on.

  1. Challenges to authors:

3.1. First generation learners, whose parents might have been illite.

3.2. Need research in the use of language and the development.

3.3. Books of quality no less than at quantitative expansion. Keys:

  1. illite – illiterate.

(ii) Anything bound in a book size can be called a book, but the quality or mind dirting the value bf it. No matter how skillful, how inspired the artist’s hand, the sound it rrtakes depends on the quality of the strings.

We should aihn at books of quality no less than at qualitative expansion in production and sale. Unless one is constantly exposed to the best, one canhot develop a taste for the good.

2018 – Nov [7] (b) Read the pasddge : .

(i) Make notes, using headings, sub-headings and abbreviations

wherever necessary.                                                                                                  (3 marks)

(ii) Write Summary.

A good business letter is one that gets results. The best way to get results is to develop a letter that in its appearance, style and content, conveys information efficiently. To perform this function, a business letter should be concise, clear and courteous. The business letter must be concise, don’t waste words. Little introduction or preliminary chat is necessary. Get to the point, make the point, and leave it. It is safe to assume that your letter is being read by a very busy person with all kinds of papers to deal with. Reread and revise your message until the words and sentences you have used are precise. This takes time, but is a necessary part of a good business letter. A short business letter that makes its point quickly has much more impact on a reader than a long-winded, rambling exercise in creative writing. This does not mean that there is nd place for style and even, on occasion, humour in the business letter. While it conveys a message in its contents, the letter also provides the reader with an impression of you, its author, the medium is part of the message. The business letter must be clear. You should have a very firm idea of what you want to say, and you should let the reader know it. Use the structure of the letter – the paragraphs, topic sentences, introduction and conclusion – to guide the reader point by point from your thesis, through your reasoning, to your conclusion. Paragraph often, to break up the page and to lend an air of organization to the letter. Use an accepted business letter format. Re-read what you have written from the point of view of someone who is seeing it for the first time, and be sure that all explanations are adequate, gll information provided (including reference numbers, dates and other identification). A clear message, clearly

delivered, is the essence of business communication. The business letter must be courteous. Sarcasm and insults are ineffective and can often work against you. If you are sure you are right, point that out as politely as possible, explain why you are right, and outline what the reader is expected to do about it. Another form of courtesy is taking care in your writing and typing of business letter. Grammatical and spelling errors (even if you call them typing errors) tell a reader that you don’t think enough of him or can lower the reader’s opinion’ of your personality faster than anything you say, no matter how idiotic. There are excuses for ignorance; there are no excuses for sloppiness. The business letter is your custom-made representative. It speaks for you and is a permanent record of your message. It can pay big dividends on the time you invest in giving it a concise message, a clear structure, and a courteous tone.                                                   (2 marks)


(i) Good Business Letter:

Characteristics of good business letter:

(i) Clear: Language should be simple, and Adequate:

(1) Ref. No.,

(2) Date,

(3) Other information

(ii) Concise: Short

(iii) Courteous: Polite and respectful

(iv) Short Intro.

(v) Structure:

(1) Intro.

(2) Paragraph: sentences to convey your exact message

(3) Conclusion: to guide the reader

(vi) Use accepted business letter format

(vii) Do not use verbose language

(viii) Avoid grammatical and spelling errors

(ix) Avoid sloppiness

(x) Re-read: Change where necessary

(xi) Outline and Highlight

(ii) Summary:

A good business letter represents a good businessman. Thus a good business letter must be clear, concise, courteous and serve its purpose of writing. Language of the letter must be polite and point to point that saves the reader’s time. Where simplicity and shortness leads to effectiveness, sloppiness and verbosity leads to disrepute, so avoid it and be careful with your words. Information you convey must be adequate (Ref. No. etc.). Use the appropriate format and mode of communication. Its appearance (paper, color, size of paper) should also be perfect. Always write conclusion at the end. Re-read or revise from the point of view of the reader to check the errors and change if necessary. The business letter is your representative and speaks for you as a permanent record.

2019 – June [7] (b) Read the passage :

(i) Make Notes, using Headings, Sub headings and abbreviations

whenever necessary. (3 m^rks)

(ii)  Write Summary. (2 marks) In most sectors of the economy, it is the seller who attempts to attract a potential buyer with various inducements of price, quality and utility and it is the buyer who makes the decision. Where circumstances permit the buyer no choice because there is effectively only one seller and the product is relatively essential, government usually asserts monopoly and places the industry under price and other regulations. Neither of these conditions prevails in most of the health – care industry.

In the health-care industry, the doctor-patient relationship is the mirror image of the ordinary relationship between producer and consumer. Once an individual has chosen to see a physician-and even then there may be no real choice- it is the physician who usually makes all significant purchasing decisions : whether the patient should return “next Wednesday,” whether X- rays are needed, whether drugs should be prescribed, etc. It is a rare and sophisticated patient who will challenge such professional decisions or raise in advance questions about price, especially when the ailment is regarded as serious.

This is particularly significant in relation to hospital care. The physician must certify the need for hospitalization, determine what procedures will be performed and announce when the patient may be discharged. The patient may be consulted about some of these decisions, but in the main it is the doctor’s judgements that are final. Little wonder then that in the eyes of the hospital it is the physician who is the real “consumer.” As a consequence, the medical staff represents the “power centre” in hospital policy and decisionmaking, not the administration.

Although usually there are in this situation four identifiable participants – the physician, the hospital, the patient, and the payer – the physician makes the essential decisions for all of them. The hospital becomes an extension of the physician; the payer generally meets most of the bonafide, a bill generated by the physician/hospital; and for the most part the patient plays a passive role. In routine or minor illnesses, or just plain worries, the patient’s options are , of course, much greater with respect to use and price. In illnesses that are of some significance, however, such choices tend to evaporate or away: DISAPPEAR “my despair evaporated J. F. Wharton”, and it is for these illnesses that the bulk of the health-care dollar is spent. We estimate that about 75-80 percent of health-care expenditures are determined by ■physicians, not patients. For this reason, economy measures directed at patients or the general public are relatively ineffective.


Heath Care-Business Dynamics

  1. Sectors of the Economy

1.1 Seller attracts buyer

1.2 Buyer makes decision

1.3 One seller govt asserts monopoly

1.4 Indstry placed is price & other Reglts

  1. Health – Care Indsty

2.1 Doc/Pat Rlatnshp

2.2 Physiven does pur’g decisions like mad’e & x-ray

2.3 Sap’d Patients rarely challenge decisions

  1. Hospt. Care phys’n cert hosp’n

3.1 Doc. Decision is final

3.2 Phy’n is real consumer

3.3 med’e staff is power centre

  1. Four ident’e part’s

4.1 Phy’n, haspt, patient, pay’r

4.2 hosp represents phys’n

4.3 Payer jst pays Bill

4.4 Pat. Plays passive role

4.5 75 – 80 percent exp. is det’d by phys’n Key

  1. Govt – Government
  2. Indstry – Industry
  3. Reglts – Regulations
  4. Industy – Industry
  5. Doc – Doctor
  6. Pat – Patient
  7. Reatnsip – Relationship
  8. Pur’g – Purchasing
  9. Med’e – Medicines
  10. Sop’d – Sophisticated
  11. Hospt – Hospital
  12. Phys’n – physician
  13. Cert – certify
  14. Hosp’n – hospitalisation
  15. Phy’n – physician
  16. Medil – medical
  17. Ident’e – identifiable
  18. Part’s – participants
  19. Pay’s – payer
  20. Jst – Just
  21. Exp. – Expenditures
  22. Det’d – determined


In most sectors seller finds the buyer through price, quality etc. In some monopoly cases government regulates the industry put the health care industry is untouched because the doctor-patient relationship is the mirror image.

The physician takes all decisions regarding the patient and the patient seldom asks any queries Hence, physician determines everything regards hospitalisation, procedures, payments etc. Hence, physician is the real consumer and medical staff is the power centre.

In total healthcare industry has four participants – physician, hospital, patient and the payer, 75-80 patient of healthcare expenditures are determined by physicians and not patients. Hence, Economy directives on patients are ineffective.

*This article contains all topics about Note Making Format- BUSINESS CORRESPONDENCE AND REPORTING

For notes on all CA foundation topics, you can visit this article CA foundation note

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